1. Rationale & Operational Aims
ExtendMax Vietnam Co., Ltd. (“the Company”) and its associates bear a legal duty to safeguard any proprietary or sensitive data encountered during professional activities. This framework formalizes the non-disclosure responsibilities binding the organization and all affiliated individuals.
Throughout their engagement, staff members may acquire knowledge of corporate or third-party information entrusted to the Company. Certain disclosures could potentially harm the interests of both the Company and external entities. Consequently, every team member must maintain strict confidentiality, utilizing such knowledge solely for legitimate business objectives in compliance with statutory requirements.
These protocols are reinforced through a standalone Non-Disclosure Agreement integrated with employment terms, supplemented by internal regulations governing workplace conduct.
2. Scope of Protected Materials
Protected materials encompass all non-public records regardless of form, spanning technical, operational, financial, transactional, or personal domains. This covers commercially valuable assets including proprietary methodologies, business intelligence, and private data. Illustrative examples comprise:
- Pre-production models and validation specimens
- Certification documents and analytical outcomes
- Schematic visualizations and creative concepts
- Draft communications and client profiles
- Procedural guidelines and fiscal projections
- Architectural diagrams and policy frameworks
Unreleased product intelligence demands heightened protection, as premature exposure may inflict operational and financial harm to the Company and associated parties.
3. Governing Framework
All personnel must exercise professional diligence in managing sensitive materials. Employees shall refrain from seeking or obtaining information beyond their designated access privileges.
Confidentiality serves dual critical functions: primarily shielding valuable corporate and client assets, while simultaneously fostering an environment of trusted information exchange essential for organizational efficacy.
To mitigate security risks, access to critical data is restricted to essential personnel only. Any violation of disclosure protocols—whether deliberate, recurrent, or inadvertent—will invoke disciplinary measures.
4. Security Commitments
All members pledge to:
- Preserve and refrain from sharing protected information
- Utilize confidential assets exclusively for authorized job functions
5. Permitted Disclosures
Confidentiality obligations shall not apply when disclosure is mandated by:
- Regulatory compliance requirements
- Accredited testing facility requests
- Direct authorization from information proprietors
6. Breach & Enforcement
Any breach of this policy, whether intentional or accidental, will be subject to investigation. The Company reserves the right to apply disciplinary measures, compensation claims, or legal actions depending on the severity of the violation.